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JOB VACANCY

Timetabling & Data Administrator (Level 3 Apprenticeship)

Home » Timetabling & Data Administrator (Level 3 Apprenticeship)

June 11, 2026

MIS

Fixed Term

37 hours

£15,433.44

£8 per hour

Timetabling Officer

VN0130/26

ABOUT THE ROLE

In this role, you will support the delivery of an effective and customer-focused timetabling and examinations service. You will provide accurate data input and administrative support, helping to ensure the smooth coordination and operation of timetabling and examination processes while maintaining a high standard of service for students, staff, and stakeholders.

KEY RESPONSIBILITIES

Input data from a variety of sources and formats.
Maintain data confidentiality and comply with GDPR policies and regulations.
Ensure the completeness and accuracy of the data input into the student record system.
Maintain and update student records, ensuring all records are accurate and all data sets and funding streams are correctly flagged.
Accept room bookings for meetings timely.
Accept authorised absences timely ensuring registers are correct re: attendance.
Support the Timetabling Officer in checking, inputting and maintaining timetables.
Support the Timetabling Officer in monitoring room utilisation.
Support the Timetabling Officer with monitoring missing register marks and clearing missing register marks.
Ensure any issues which could result in poor compliance are brought to the attention of the Timetabling Officer in a prompt and timely manner.
Proactively engage with MIS, Exams, Finance Staff and Learner Services to ensure information is shared.
Provide excellent customer service to both staff and students at all times.
Work quickly and accurately, and pay attention to detail, to ensure the integrity and completeness of all data held in the Student Records System.
Maintain and manage the enrolment records in the MIS office, ensuring all files are treated securely and confidentially.

SKILLS, KNOWLEDGE & EXPERTISE

SKILLS AND EXPERTISE

Experience of data input
Ability to work with accuracy and excellent attention to detail
Excellent communication skills
Experience using Microsoft Office applications to an advanced level
Knowledge of the data protection act and the duties placed on the college
An understanding of and commitment to diversity and equality of opportunity
Knowledge and/or competencies of health and safety as relevant to the post and a commitment to safeguarding the health and safety of learners and others

QUALIFICATIONS & TRAINING

Level 2 qualification in an IT, Business or Admin discipline
Level 2 qualification (GCSE A* – C, or equivalent) in maths and English or a willingness to attain these qualifications with the support of the College

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