All outgoing mail must be at main reception by 3pm daily. Any mail received after this time will be processed the next working day.

Presenting mail

As a bulk mail sender the college has to adhere to strict guidance from the Royal Mail, therefore we require all mail to the following.

• All addresses must be typed. Please use font Verdana or Arial, black font, size 10-12. Handwritten address will be rejected.
• Address must included the following format:
  • Line 1: Recipient name
  • Line 2: Company (if applicable) 
  • Line 3: Building number/name and street address
  • Line 4: Area (optional)
  • Line 5: Town/City
  • Line 6: County
  • Line 7: Post Code
• Address must be position in the correct space:
  • Envelopes should in in landscape format
  • Address should be:
    • along the left hand side edge
    • approximately half way down the length of the envelope

How should outgoing mail be passed to reception

All outgoing mail should in passed to reception in outgoing mail bags marked with the department which is sending the mail – this department should match the college’s cost centre codes.

Where there is no mail bag for a department, or is an individual item, in the top right hand corner of the item, please mark the cost centre code (such as 41 or C1AA).

In addition, the item(s) should be marked with the service which you wish the mail to be sent, if there is no marking on the mail, all mail will be sent 2nd class. Please note other services such as 1st or signed for must only be used where it is essential.

Postal supplies

If you require supplies for outgoing mail, these should be requested by the department administrator using the online stationery request. This would be for envelopes and labels – click here.

For adhoc and one off mailing their will be a small stock of envelopes and labels available at reception.