All courses are subject to changes of approval for government funding. Under these circumstances, Telford College will support you to secure alternative learning opportunities.

Important

Please use your own personal email address — NOT a school/college, parent/guardian, or business one.

Please ensure you have access to your email account, as we will use it to keep in touch with you throughout the application process. Remember to check your inbox regularly for important updates.

We’d like to know a bit more about you!

Please answer the questions below to help us understand why you’ve chosen your course, what you’d like to do in the future, and what you enjoy or have experience in. This will help us find the right course and support for you at Telford College.

Safeguarding children, young people and vulnerable adults Telford College is committed to helping every student feel safe, supported and able to succeed and enjoy their college experience.

The following questions help us understand your circumstances and identify any safeguarding or pastoral support you may need and ensure a smooth transition into College.

Sharing this information helps us work with you to plan support and make your transition to college a positive one. Information will be treated sensitively and shared only with those who need it to support you or keep you and others safe.

You can also ask to discuss this privately with our safeguarding team.

Having a criminal conviction or restriction does not automatically prevent you from studying at Telford College. We will consider your individual circumstances, any support you may need and how you can safely access your chosen course.

You do not normally need to tell us about spent convictions (Check if your conviction is spent .Gov). For certain courses or placements, additional disclosure and a Disclosure and Barring Service (DBS) check may be required. We will explain when this applies and what you need to declare. You do not need to disclose protected convictions or cautions.

If you are unsure what to declare, you can seek initial advice from our BeSafe team without giving your name.

To make a disclosure or request a private discussion, please email besafe@telfordcollege.ac.uk. You do not need to include details of your conviction in your initial email. A member of the team will explain how to share information securely and may arrange a discussion with you.

Information will be handled sensitively and shared only with those who need it to assess your application, arrange support or safeguard you and others.

Please provide accurate information and ask if you are unsure.

Deliberately withholding information you are required to declare, or providing false information, may lead to a review of your application or enrolment, which could result in withdrawal.

You will have an opportunity to explain your circumstances before a decision is made.

Data Protection Act 2018 and GDPR The information you provide will be used to create a student record for administrative, academic, or health and safety purposes. We will not share your data for marketing, but we may use it for internal surveys to monitor performance and plan provision.

If you default on payments, your data may be shared with a debt collection agency. After your programme ends, you may be contacted to confirm your destination, and this data may be shared with educational bodies. Click here for more information on our statutory policies. Click here for our Privacy Policy.

How the DfE Uses Your Personal Information Your personal data is processed under UK GDPR Article 6(1)(e) and 9(2)(g) for statutory education functions. The DfE collects ILR data to track publicly funded learning and evaluate its effectiveness. Data is retained for operational and research purposes. ILR specification

Data may be shared with approved third parties under DfE procedures. The DfE or ESF may contact you for research.

For more on your rights, visit the DfE Personal Information Charter or DfE Privacy Notice.

**Contact the DfE:**

• Online contact form
• Call: 0370 000 2288
• Write to: DPO, Department for Education, 7&8 Wellington Place, Leeds, LS1 4AW

You may also complain to the ICO:
ICO, Wycliffe House, Wilmslow, SK9 5AF. Call: 0303 123 1113 or visit ico.org.uk

Telford College Privacy Notice We are the data controller for your personal information. We only collect what is necessary to support your learning and will not share data beyond legal, contractual, or consent-based obligations. Marketing data is retained until you opt out.

You can contact our DPO at dpo@telfordcollege.ac.uk for any concerns or corrections.

Your Data Protection Rights You can:

• Request a copy of your data
• Request corrections or deletion
• Object to or restrict processing
• Request data transfer to another organisation

Learner Records Service Privacy Notice Your data is used to issue your Unique Learner Number (ULN) and maintain your Learning Record. Learn more

By signing the form, you consent to your learning data being accessed for educational purposes. You can opt out by calling 0345 602 2589 or visiting this page.

Whistleblowing Whistleblowing protects those who raise public interest concerns.

• DfE Complaints Procedure
• Contact the DfE

Student Agreement and Undertakings

• I undertake to abide by the rules and regulations set out in the College’s policies available on the College website.
• I agree that I will wear my College identification badge and lanyard whilst on College premises and understand that failure to do so may result in disciplinary action.
• I understand and agree that the College reserves the right to close courses, change lecturers, or combine classes where necessary.
• Where applicable, I agree that the College may contact my Employer or Training Agency regarding my attendance and progress.
• I agree to inform the College of any changes to the details on this form. If I am paying my own fees, I will notify the College immediately if I experience payment difficulties.
• I agree to complete any examination or assessment in accordance with regulatory body requirements.
• I understand that if I withdraw from my course early, I may be responsible for any outstanding fees.
• I understand that any fees I have paid cover one academic year only, unless otherwise specified.
• I agree to notify the College if I am under police investigation, charged, or receive any criminal reprimand. I understand that failure to disclose an unspent conviction may lead to withdrawal from the course.
• I confirm I have received advice and guidance, including course requirements and progression routes.
• I confirm that I am fit to undertake this course.
• Telford College will not share data with third parties except in a medical emergency or with authorised parties involved in your course.
• The College reserves the right to cancel or alter courses if required.
• I understand that my course may include Work Experience or Industry Placement, and I am responsible for recording and logging my hours.
• I have read the ESFA and Learning Records Service Privacy Notice and agree to data sharing as outlined in Section 537a of the Education Act.
• I understand that while every effort will be made to meet individual learning needs, progression to future courses is not guaranteed.
• I understand the College may contact me during and after my studies for matters related to the course or funding, regardless of contact preferences.
• If you are under 18: You agree that the College can discuss your progress and attendance with parents/carers and the LEA.
  If you do not consent, contact Learner Services before signing this form.
• The data you provide is protected under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
• Some courses or careers require a DBS check. Contact Student Services in confidence to discuss your eligibility.
• I confirm the College may share my personal data with relevant organisations for administration, careers guidance, universities, and research purposes.
• I understand that not meeting attendance, punctuality, or behaviour standards may put my place on the course at risk.
• I understand there may be additional fees for re-sitting any qualifications.
• By signing this form, I confirm I have read the Fees Policy and understand that failure to pay may lead to exclusion.